OFFICIAL DOCUMENT TRANSLATIONOfficial document translation
The scope of an assignment is fixed in writing before work begins: what is included, what is billed separately, and which details the client must provide so the timeline holds. The written scope names the file formats, the language direction and the delivery type. Scope is defined narrowly here. The written confirmation states the document types covered, the language pair, the intended use and the delivery window; anything beyond it is quoted separately before extra work starts.
Scope and boundaries
For official document translation, the delivered result is defined by the written scope: the document types, the language direction, the intended use and the delivery window. Items not listed there are outside this request. Where the receiving institution sets a format requirement, it is recorded on the scope so it can be confirmed with them directly. Start by submitting the file for evaluation. Files that fall inside this scope go through the same documented path regardless of where the request was filed.
Submit file for evaluation
Typical documents
Where part of a PDF is scanned and part is native text, the file is quoted on that split rather than on a single flat rate. PDF files arrive as searchable text, scanned images or a mix of both; the scope for this request records which parts need OCR before translation and which are translated directWhere part of a PDF is scanned and part is native text, the file is quoted on that split rather than on a single flat rate. PDF files arrive as searchable text, scanned images or a mix of both; the scope for this request records which parts need OCR before translation and which are translated directly from the source layer. This page covers the document types grouped under the delivered document; the scope is issued per file, not per category.
Submit file for evaluationHow the process works
Step 1 — Submission
Submission with confirmation of receipt. Intake confirms what arrived and records the file name, page count and format.
Step 2 — Written scope
A written scope fixing formats, deadline and price factors. The scope fixes the terms before any work starts.
Step 3 — Translation
The translator completes the work, followed by a second-person review. The translation passes an independent review.
Official document translation
Delivery with control note
Delivery ships with a control note, so review on the client side is quick and complete. The control note records every terminology decision and the checks performed.
Cost factors
Four factors determine the cost: volume, layout complexity, repetition and delivery window, all confirmed in the written quote. Nothing is added after the quote without written confirmation.
Confidentiality
Files are stored for the agreed retention period, access is limited to the assigned translator and reviewer, and deletion is confirmed on request.
What we do not promise
No acceptance of official document translation is promised by the translation team: the scope names the intended use and the receiving body confirms the form. What is not promised for this request matters as much as what is: no guarantee that a specific authority accepts a given format, and no notarial or consular step performed by the translation team unless it is named in the scope.
Submit file for evaluation
Delivery and files
For the file, the standard window is confirmed in the scope before work begins and the control note at delivery confirms the steps in order. Delivery of this request defaults to an encrypted link with the control note attached; where an original must move physically, tracked post is used and the tracking reference is written into the same record. Where a receiving body needs a physical original of the delivered document, the scope records that requirement and the posted copy moves by tracked service.
Submit file for evaluationWhat drives the price
The volume used to quote the file is the volume after any OCR pass, so the client is not charged twice for the same scanned page. Repetition inside this request is reported to the client before ordering; the quote shows how repeated segments are treated so the number is not a surprise. For the delivered document, the delivery window is a line on the quote, not an assumption; a shorter window is priced as a change to the sequence of work.
Submit file for evaluation
Start your request
The default delivery route for the file is digital with the control note attached; paper is a documented exception, and its tracking reference joins the same record. Where a transcript requirement applies to this request, it is named in the written scope rather than assumed at intake.
Submit file for evaluationFrequently Asked Questions
How much does Official document translation cost?
Pricing depends on length, language pair and deadline. You receive a binding quote before work begins.
How long does Official document translation take?
Delivery timing is fixed in the written scope; the confirmed date is the one on the scope, and changes are made only in writing.
Who performs the work?
An assigned translator completes the translation and a second person runs the independent review round; both are recorded on the control note.
Which institutions accept the result?
No acceptance is promised. The scope records the intended use, and the receiving institution's requirements govern the format.
Which documents are needed?
A legible, complete source file plus the language direction and the intended use; missing pages are flagged during evaluation.
How does the process work step by step?
Four steps: submit, receive the written scope, translation with review, delivery with a control note. Each step leaves a written trail.
Is the service available digitally?
Yes: files are submitted and delivered through an encrypted digital channel; paper copies travel by tracked post when required.
When is the right time to start?
Right after the requirements of the receiving institution are clear; that is what the written scope encodes.
How does Official document translation work at Lingomere Vancouver?
Standard turnaround is confirmed in writing before the order starts; express options are available.
Are certified translations accepted by Canadian institutions?
We format translations for IRCC, WES, courts and universities; the receiving institution decides acceptance.
What Our Clients Say
"The quality of the translation exceeded our expectations; we had no revisions needed."
"The compliance team was satisfied with the documentation and delivery process."
"Fast turnaround and consistent quality - exactly what we needed for our project."