SWORN TRANSLATION SERVICESSworn translation services
The scope of an assignment is fixed in writing before work begins: what is included, what is billed separately, and which details the client must provide so the timeline holds. The written scope names the file formats, the language direction and the delivery type. Scope is defined narrowly here. The written confirmation states the document types covered, the language pair, the intended use and the delivery window; anything beyond it is quoted separately before extra work starts.
Scope and boundaries
Sworn translation services covers the document types named in the written scope and stops there. The scope records what is included, what stays out, and what the receiving institution requires the client to confirm. Beyond those terms, work is quoted separately before it starts. To move forward, send the file for evaluation; the written scope is then issued from what the file actually contains. Files that fall inside this scope go through the same documented path regardless of where the request was filed.
Submit file for evaluation
Typical documents
A PDF for the file can contain a text layer, scanned pages or both in one file; the scope separates them so the OCR pass is charged only where it is actually run. PDF files arrive as searchable text, scanned images or a mix of both; the scope for this request records which parts need OCR before translation and which are translated directly from the source layer. The category above groups related document types; for the delivered document the scope is still issued file by file, so no two files are assumed identical.
Submit file for evaluationHow the process works
Step 1 — Submit
Submission with confirmation of receipt. Intake confirms what arrived and flags any missing pages or unclear sections before work begins.
Step 2 — Written scope
A written scope fixes formats, deadline and price factors. The scope is confirmed in writing before work begins; changes are made only after written confirmation.
Step 3 — Translation with review
Translation by an assigned translator with a second-person independent review. The control note names the checks performed and records each terminology decision.
Step 4 — Delivery
Delivery includes a control note that documents every terminology decision. Four documented steps carry every order, so review on the client side is quick and complete.
Sworn translation services
We deliver sworn translation services with a documented process: written scope, independent review and a control note with every delivery.
Changes are handled in writing on both sides: a client-side change to scope or deadline is confirmed before execution, and any adjustment on the provider side is proposed the same way before it is applied.
How much does it cost? The cost is calculated from four factors stated in the written quote: volume, layout complexity, repetition and delivery window. Nothing is added after the quote without written confirmation.
How long does delivery take? The scope sets the deadline before work begins; standard and expedited delivery windows are confirmed in writing.
What we do not promise
The receiving institution decides whether sworn translation services is acceptable in the form delivered; the scope records the intended use so that requirement can be confirmed with them before work begins. What is not promised for this request matters as much as what is: no guarantee that a specific authority accepts a given format, and no notarial or consular step performed by the translation team unless it is named in the scope.
Delivery and files
The standard path for the file is translation, independent review, assembly, release; the scope fixes the date and the control note records that each step happened. Delivery of this request defaults to an encrypted link with the control note attached; where an original must move physically, tracked post is used and the tracking reference is written into the same record. Where a receiving body needs a physical original of the delivered document, the scope records that requirement and the posted copy moves by tracked service.
What drives the price
For the file, volume is counted on the translated text after OCR, not on the raw character count of the received file. Repetition inside this request is reported to the client before ordering; the quote shows how repeated segments are treated so the number is not a surprise. For the delivered document, the delivery window is a line on the quote, not an assumption; a shorter window is priced as a change to the sequence of work.
Submit file for evaluation
Start your request
Files for the file go out through an encrypted channel with the control note attached; physical originals move by tracked post and the reference is recorded.
Submit file for evaluationFrequently Asked Questions
How much does Sworn translation services cost?
How long does Sworn translation services take?
Who performs the work?
Translation and review are separate roles by design; the control note documents the verification.
Which institutions accept the result?
The receiving institution determines acceptance; the written scope documents the intended use for verification.
Which documents are needed?
Three inputs are needed: the complete source file, the language direction, and the intended use. Anything unclear is flagged before work starts.
How does the process work step by step?
File submission is followed by a written scope, translation with independent review, and tracked delivery with a control note.
Is the service available digitally?
Digital is the default: encrypted submission and delivery, with a paper route available where an original must move.
When is the right time to start?
As soon as the receiving institution's requirements are known; the evaluation turns them into the written scope before work begins.
How does Sworn translation services work at Lingomere Vancouver?
File submission is followed by a written scope with volume and deadline; the assigned translator completes the work with an independent review, and delivery includes a control note.
What does the written scope include?
The written scope names the file formats, the language direction and the delivery type; anything beyond it is quoted separately before extra work starts.
What Our Clients Say
"Everything was submitted on time and accepted by the receiving institution."
"We appreciated the independent proofreading step; it gave us confidence in the final document."
"We had tight deadlines and the team delivered on time without compromising quality."